Washburn County Clerk Of Courts – Official Records & Services

Washburn County Clerk Of Courts maintains all official circuit court records for the county as required by Wisconsin Statutes Chapter 33. The office handles civil, small claims, felony, misdemeanor, traffic, ordinance, DNR, divorce, paternity, and family law cases. Each day, staff log about 250 new entries. In fiscal year 2024, the office processed 3,812 filings and issued 1,140 certified records. It also enters criminal convictions, manages warrants, prepares appellate files, and collects fees, fines, and court costs. The office is located at 10 Fourth Avenue, Shell Lake, WI 54871, and can be reached at (715) 468-4677.

Official Duties and Responsibilities

The Washburn County Clerk Of Courts ensures accurate recordkeeping for all judicial proceedings. Staff open and docket new cases, draft pleadings, record court minutes, enter judgments, and prepare bail bond documents. They also process warrant issuances and cancellations, assemble case files for appeals, and provide certified copies to attorneys and the public. The office follows strict state guidelines to maintain transparency and legal compliance.

Location and Contact Information

The Washburn County Clerk Of Courts shares space with the County Treasurer at 10 Fourth Avenue, Shell Lake, WI 54871. Office hours are Monday through Friday from 8:00 a.m. to 4:30 p.m. Central Time. The main phone number is (715) 468-4677. Fax services are available at (715) 468-4699. Email inquiries are protected by the county’s anti-spam system. The office serves a population of 16,631 across 810 square miles.

Online Services and Digital Access

Residents can access the online Clerk of Court calendar, name-search portal, and electronic fee-payment system. The calendar lists daily docket entries for hearings, appointments, and departmental meetings. Users can filter by date—for example, August 23, 2024, shows 27 events across nine departments. The name-search portal allows users to retrieve docket numbers, filing dates, and case status for $5 per record. Payments for fees and fines can be made online using MasterCard (2.75% surcharge) or electronic check ($2.50 flat fee).

Certified Records and Public Requests

The office issues certified copies of court records upon request. In fiscal year 2024, 1,140 certified records were provided. Requests can be made in person, by phone, or via private message on the official Facebook page. The office responds to public information inquiries within one business day. All records are maintained according to Wisconsin public record laws.

Criminal and Traffic Disposition Reports

The Washburn County Clerk Of Courts publishes regular disposition and warrant status reports. These documents list case numbers, defendant names, charges, and outcomes such as convictions or dismissals. They also identify individuals with active arrest warrants. Reports from May and August 2022 included 98 criminal cases, 36 traffic citations, and 57 outstanding warrants. Inclusion on a warrant list does not indicate guilt.

Electronic Payment System

The Wisconsin Judicial Branch’s online payment portal allows Washburn County residents to pay court fees and fines electronically. Transactions are processed through US Bank. MasterCard payments incur a 2.75% convenience fee. Electronic checks cost $2.50 per transaction. Payments post within 24 hours, and receipts are emailed automatically. The system meets PCI-DSS security standards.

Facebook Page and Community Outreach

The official Facebook page for the Washburn County Clerk Of Circuit Court provides updates on filing deadlines, downloadable forms, and contact information. As of November 2025, the page has 612 likes and regular activity from community members. Visitors can send private messages to request record copies or ask about fees. The page also shares reminders about new electronic filing procedures.

County Clerk vs. Clerk of Courts

The County Clerk, overseen by Lolita Olson, handles deeds, marriage licenses, voter registration, and land transactions. The Clerk of Courts focuses solely on judicial records. While both offices are located at 10 Fourth Avenue, they serve different functions. The County Clerk manages 3,500 voter registrations and 1,200 land transactions annually. The Clerk of Courts manages court filings and legal documents.

Staff and Operational Capacity

Eight full-time staff support the Clerk of Courts and County Clerk operations. In 2023, the office processed 2,420 probate filings and responded to 4,102 public information requests. The team ensures efficient handling of daily docket entries, record searches, and customer service. Staff are trained in Wisconsin court procedures and data privacy regulations.

Court Calendar and Public Access

The online court calendar is updated daily and includes hearings for judges, corporation counsel, district attorneys, and county departments. Events cover child support, economic support, highway maintenance, justice programs, and land information. Users can view schedules by date and department. This transparency supports public access to judicial proceedings.

Name Search Portal

The name-search portal allows users to find civil and criminal case files. Current Circuit Court judges include Angeline E. Winton. Searches return docket numbers, filing dates, and case status. A fee of $5 applies per record. The portal is available during office hours and supports legal research, background checks, and personal record verification.

Filing Fees and Financial Transactions

The office collects filing fees, fines, and court costs for all cases. Fees vary by case type. Payments can be made in person, by mail, or online. The electronic system ensures secure processing and immediate posting. Receipts are provided for all transactions. Financial records are audited annually to ensure accountability.

Appellate File Preparation

Staff prepare case files for appellate review when cases are appealed to higher courts. This includes compiling transcripts, motions, judgments, and evidence. The process ensures compliance with Wisconsin appellate rules. Files are delivered to the appropriate court within statutory deadlines.

Warrant Management

The Clerk of Courts enters and vacates arrest warrants as ordered by judges. Warrant status reports are published regularly. These reports help law enforcement and the public stay informed. Active warrants are reviewed monthly to ensure accuracy and timely resolution.

Public Notices and Legal Announcements

The office publishes public notices for court hearings, foreclosures, and legal actions. Notices appear on the county website and social media. They ensure compliance with Wisconsin open meeting and public record laws. Residents can subscribe to email alerts for updates.

Marriage Licenses and Vital Records

While the County Clerk issues marriage licenses, the Clerk of Courts maintains records related to divorce and paternity. These records are confidential but accessible to authorized parties. Certified copies require proper identification and payment of fees.

Traffic and Ordinance Violations

The office processes traffic tickets and county ordinance violations. Defendants can pay fines online or appear in court. Failure to respond may result in warrants or license suspensions. The system integrates with state DMV records for enforcement.

Small Claims and Civil Litigation

Small claims cases under $10,000 are filed with the Clerk of Courts. Civil lawsuits involve larger disputes and require formal pleadings. The office assists with filing procedures but does not provide legal advice. Forms are available online and in person.

Family Law and Paternity Cases

Divorce, child custody, and paternity cases are managed by the Clerk of Courts. These records are sensitive and protected by privacy laws. Access is limited to parties involved, attorneys, and authorized agencies. Certified copies require court approval in some cases.

DNR and Environmental Cases

The office handles cases involving the Wisconsin Department of Natural Resources. These include hunting violations, fishing licenses, and environmental regulations. Fines and penalties are collected and recorded. Appeals are processed through the judicial system.

Emergency Management Coordination

The Clerk of Courts collaborates with Emergency Management during crises. Court operations may be adjusted for safety. Public notices are issued for closures or changes. The office ensures continuity of essential services.

Technology and Data Security

The office uses secure software for recordkeeping and payments. All systems comply with state and federal privacy laws. Staff receive training on data protection. Regular audits ensure system integrity and prevent unauthorized access.

Community Engagement and Education

The office participates in local events to educate residents about court procedures. Staff provide informational materials and answer questions. Outreach efforts promote transparency and public trust in the judicial system.

Historical Records and Archives

Older court records are archived and stored securely. Some documents are digitized for public access. Researchers and historians can request access with proper authorization. The office preserves legal history for future generations.

Contact Directory

Visiting the Office

The Washburn County Clerk Of Courts is open Monday through Friday from 8:00 a.m. to 4:30 p.m. Visitors should bring valid ID for record requests. Parking is available near the building. The office is wheelchair accessible. Appointments are recommended for complex inquiries.

Official Website and Resources

For more information, visit the official county website at co.washburn.wi.us. The site includes forms, fee schedules, and contact details. The Clerk of Courts section provides updates on services and procedures. All links are verified and secure.

Frequently Asked Questions

How do I request a certified court record? You can visit the office in person, call (715) 468-4677, or send a private message on Facebook. A fee of $5 per record applies. Valid ID is required.

Can I pay court fines online? Yes. Use the Wisconsin Judicial Branch payment portal. MasterCard and electronic checks are accepted. Fees apply.

Where is the Clerk of Courts located? The office is at 10 Fourth Avenue, Shell Lake, WI 54871. It shares space with the County Treasurer.

What are the office hours? The office is open Monday to Friday, 8:00 a.m. to 4:30 p.m. Central Time.

How do I search for a court case? Use the online name-search portal on the county website. Enter the person’s name to find docket numbers and case status.

Are warrant lists public? Yes. Warrant status reports are published regularly. Inclusion does not mean guilt.

Who oversees the County Clerk? Lolita Olson is the County Clerk and County Board Secretary. She manages voter registration and land records.

Final Contact Details

Washburn County Clerk Of Courts
10 Fourth Avenue, Shell Lake, WI 54871
Phone: (715) 468-4677
Fax: (715) 468-4699
Office Hours: Monday–Friday, 8:00 a.m.–4:30 p.m.
Official Website: co.washburn.wi.us